Roles & Responsibilities
Roles and Responsibilities
Orthodoxy Cognate PAGE – Roles and Responsibilities
Roles and Responsibilities of the members of the Executive Council (Governing Board)
Chancellor (Patron)
Chancellor shall be an eminent person from the ecclesiastic who conform to the OCP perspectives and contributes to the cause of Orthodox Unity. Chancellor is the guide and overseer of the Society whom all proceedings and activities are reported and guidance obtained.
Chairman
Chief volunteer to achieve the organization’s mission
Provides leadership to the executive council (governing board), who sets policy and to whom the directors are accountable.
Chairs meetings of the board after developing the agenda with the Chancellor.
Encourages the board’s role in strategic planning
Appoints directors, in consultation with other council members.
Serves ex-officio in director board meetings when invited.
Monitors financial planning and financial reports.
Plays a leading role in fundraising activities with the relevant director.
Formally evaluates the performance and effectiveness of the Board of directors.
Evaluates annually the performance of the organization in achieving its mission.
Performs other responsibilities assigned by the Council.
Sign in all relevant documents along with the secretary and treasurer
Vice-Chairman
Performs Chair responsibilities when the Chair cannot be available (see Chair Job Description)
Reports to the Board’s Chair
Works closely with the Chair and others
Participates closely with the Chair to develop and implement activities.
Performs other responsibilities as assigned by the Board.
Assigns work to the committee members, sets the agenda and runs the meetings, and ensures distribution of meeting minutes.
Initiates and leads the committee’s annual evaluation.
Secretary
Maintains records of the council and ensures effective management of the organization’s records and minutes.
Ensures minutes are distributed to members shortly after each meeting
Is sufficiently familiar with legal documents (articles, by-laws, IRS letters, etc.) to note applicability during meetings
The decisions of the foundation shall be implemented under the leadership of the secretary
Shall be co-responsible for all financial aspects of the society along with the treasurer.
Discipline and welfare of the employees, administration of the office shall be the responsibility of the secretary
To act as the chief spokesperson of the organization
To take up any additional assignments mandated by the Executive Council
Treasurer
Overview finances of the organization
Administrates fiscal matters of the organization
Provides annual budget to the council for members approval
Ensures development and board review of financial policies and procedures
Responsible for holding cash and assets of the society.
Responsible for all financial aspects and dealing the same along with chairman and Secretary
Executive Council Members
Support Chairman, Vice-Chairman, and Secretary in implementing various programs and projects
To provide appropriate and timely suggestions for the total improvement of the organization
To help and support the implementation of any programs or projects approved by the General Body or Executive Council
To assist the Chairman, Vice-Chairman, Secretary, and Treasurer in dad to day affairs
To act as propagators of the mission of the OCP Society
To full fill any tasks for the designations and responsibilities assigned
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General Roles and Responsibilities of the Directors/Heads/Offciers of Various Departments and Programs
To full fill the objectives of their respective departments by
To monitor the effectiveness and progress of various programs and projects of their respective departments
To provide timely reports to the Executive Council on the progress of various programs and projects
To coordinate with other departments as well as with the executive council for the successful implementation of programs and projects of their respective department
To suggest new programs and projects to the executive council for approval
Director- Dept. of External Church Relations
To maintain relations between the OCP Society and external organizations
To manage ecumenical and inter-faith affairs
To manage inter-orthodox affairs by maintaining relations between the OCP Society and the Orthodox Christian world
To take up any request mandated by the Executive Council
To define the inter-orthodox and ecumenical policies of the Society
Director – Dept. of Legal Support
To provide appropriate advice on legal matters pertaining to the Society to the Executive Council
To defend the Society on legal terms as and when required
Director- Dept of IT
To oversee the technical aspects of the OCP Society including website and other technical platforms
To coordinate with external technical institutions and organizations dealing with the Society
Director- Dept. of Charity and Social Welfare
To coordinate and advise on the charity activities of the Society
To find donors and raise funds for various charity activities
To identify potential benefactors for donations
To build relations between the Society and the donors and with the benefactors
To report on the progress of the department activities to the Executive Council
Director- Dept. of Publications
To oversee the entire press and publication activities of the Society
To coordinate with various departments and centres of the Society to provide publishing support
Director- Dept. of Human Resources and Administration
To maintain records of human resources of the OCP Society
To perform various administrative tasks
To support the Executive Council in managing human resource affairs within the organization
To manage any affairs such as the OCP delegates pertaining to the human resources
To issue letters and documents as per requirement
Heads/Managers/Administrators/Officers/Experts/Advisers – Various Affairs
To take up any matters regarding their respective areas of expertise and assignment
To assist the Executive Council in various tasks
To take up creative projects and programs in their area of expertise with the permission of the Executive Council and by coordinating with various structures and departments of the Society
To involve in any such matters mandated by the Executive Council
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Roles and Responsibilities of the members of the Delegate Council
First Delegate and Presiding Trustee
To act as the chief OCP ambassador
To preside over delegate council as per requirement
To monitor the delegate council and provide appropriate suggestions
To recommend and endorse potential delegates to the executive council
To propagate the importance of the OCP Society
Delegates
To act as ambassadors of OCP Society
To take up any activity recommended by the Executive council in their respective area of jurisdiction
To propagate the need and importance of Pan-Orthodox unity
To contribute to the OCP Society
To take up Pan-Orthodox and any such activity that suits the objectives of the OCP Society
To maintain and strengthen the relations between the OCP Society and their local Orthodox Church and other Churches in their respective jurisdiction
To organize Pan-Orthodox gathering in their respective domicile in consultations with the Executive Council
To propagate the importance of the OCP Society and its mission
To involve in various issues that maters the most important to the OCP Society in their respective area of domicile
To make necessary arrangments and to guide the visits of OCP officials/delegates in their respective area of domicile
To meet any delegation as mandated by the Executive Council
Delegate Officers
Apart from the above-mentioned tasks, the delegate officers shall take up any responsibility regarding the designation assigned to them.
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Roles and Responsibilities of the members of the Editorial Board
To pitch news articles and relevant pan-orthodox and orthodox unity documents for publishing
To publish general Orthodox, Christian materials
To publish relevant secular materials
To gather timely information on any matter requested by the Executive Council and Dept. of Public Relations
To prepare and publish news and articles on a subject that require urgent attention and concern
To publish materials that demand attention with a special focus on Christian persecution and human rights violations
To produce videos and other materials to generate awareness among the public on various topics
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Roles and Responsibilities of the members of the Associate Council
Chief Associate
To act as the chief of associates and oversee the council of OCP associates
Associates
To update the Executive Council on the local Church activities in their respective area of domicile
To maintain cordial relations between the OCP Society and the local church and
To provide timely suggestions to the Executive Council on various matters
To act as agents of Pan-Orthodox unity and to propagate its importance
To take up creative programs and projects in coordination with various structures of OCP and with the approval of the Executive Council
To coordinate with other structure of the OCP Society in the implementation of various programs and projects
To take up and involve in issues upholding the objectives of the OCP Society
To make necessary arrangments and to guide the visits of OCP officials/delegates in their respective area of domicile
Roles and Responsibilities of the members of the Arts and Designs Board
To complete all designing projects requested by the executive council, departments, and centres.
To make timely suggestions for the improvement of OCP designs
To take up and complete designing and iconography projects
To advise on matters related to Christian and secular arts
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Roles and Responsibilities of the members of the Representation Council
To monitor and enhance the relationship between the OCP Society and the respective Churches/institution they represent
To provide adequate advice to the Executive Council regarding the respective Churches/institution they represent
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Roles and Responsibilities of the members and organizations of the External Observatory Council
To link OCP Society with their respective organization
To associate with activities of their choice
To provide timely advice to the Executive Council on various matter
To identify potential areas of cooperation
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Roles and Responsibilities of the members of the Research Council
To oversee the research centres, and projects of the organization
To provide timely advice on various research projects
To act as consultants for potential research areas
To contribute relevant research articles in their respective areas of expertise
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General Roles and Responsibilities of the members of the OCP Centers and Projects (Center for Orthodox Studies, Oriental Orthododox Research Center, Metropolitan Alvares Julius Research Project)
To full fill the objectives of the centres/projects of their particular association
To advise the executive council to approve constructive projects and programs
To take up fieldwork and various research activities to cater to the objectives of the centres/projects of their particular association
To propagate the importance of the centres/projects of their particular association
To recommend potential scholars for academic and non-academic association
Center for Orthodox Studies (COS)
To contribute relevant articles to COS as well as to various COS projects
To promote COS in all possible manners
To undertake field studies as required
To monitor the progress of various COS projects and programs
To suggest new areas of research to take up joint ventures with similar research entities
Metropolitan Alvares Julius Western Rite Orthodox Research Project
To contribute relevant articles in the area of Western Rite Orthodoxy
To monitor the progress of the project
To explore new areas of research and collaborations
To undertake fieldwork as required